Statutes

Viimeksi päivitetty 16.2.2016 16:02

STATUTES

SUOMEN SALIBANDYLIITTO RY
Appd. 29 November 2014 (registered on 16 March 2015)

ARTICLE 1: TITLE AND DOMICILE
ARTICLE 2: OBJECTS
ARTICLE 3: IMPLEMENTATION OF OBJECTS
ARTICLE 4: MEMBERSHIP OF SSBL WITHIN ANOTHER FEDERATION
ARTICLE 5: MEMBERSHIP WITHIN SSBL
ARTICLE 6: MEMBERSHIP FEE
ARTICLE 7: DECISION-MAKING AND ADMINISTRATION
ARTICLE 8: RIGHT TO VOTE
ARTICLE 9: GENERAL ASSEMBLY
ARTICLE 10: COUNCIL
ARTICLE 11: BOARD OF THE SSBL
ARTICLE 12: APPEAL COMMITTEE
ARTICLE 13: REGIONS OF THE FEDERATION
ARTICLE 14: SIGNING THE FEDERATION’S NAME
ARTICLE 15: INVITATIONS TO MEETINGS
ARTICLE 16: APPOINTING CANDIDATES TO THE ROLES OF THE PRESIDENT
OF THE BOARD, MEMBER OF THE BOARD AND COUNCIL MEMBER
ARTICLE 17: ANTI-DOPING
ARTICLE 18: ACCOUNTING PERIOD
ARTICLE 19: RESIGNING AND EXPULSION FROM THE FEDERATION,
AND OTHER DISCIPLINARY MEASURES

ARTICLE 20: AMENDMENT OF RULES
ARTICLE 21: DISSOLUTION OF THE FEDERATION


ARTICLE 1: TITLE AND DOMICILE

In Finnish, the name of the association is “Suomen Salibandyliitto ry.”, in Swedish, “Finlands Innebandyförbund r.f.”. Informally, the acronyms “Salibandyliitto” or “SSBL”, shall be used. In international matters, Suomen Salibandyliitto ry. may be referred to by the informal name “the Finnish Floorball Federation”.

These statutes shall refer to the association as “the Federation”.

The domicile of the association is Helsinki.

ARTICLE 2: OBJECTS

A national sports organisation, the object of the Federation is to promote, oversee and lead the playing and development of floorball and “sähly” in Finland. The Federation shall act as an ideological and liaison organisation for all district and area-level floorball and “sähly” organisations, sports clubs and alike, that belong to the Federation.

The operations of the Federation shall be based on the ethical values in physical activity and fair play in sports. The Federation shall aim to promote equality in its operations.

ARTICLE 3: IMPLEMENTATION OF OBJECTS

To implement its objects, the Federation shall:
1) Represent and control, as the supreme body, its members floorball and sähly activities in Finland and abroad

2) Participate in civil activities and lobbying related to physical activity and sports

3) Prepare and approve the rules governing the competitions, the game and other related issues, ensure compliance with the rules, intervene in any violations of the rules and solve any disagreements regarding the rules

4) Organise national and international competitions

5) Maintain registers required for the activities of the Federation

6) Provide floorball and sähly-related training and education

7) Promote physical activity and anti-doping awareness, and organise and support youth, recreational and fitness sports activities

8) Aim to contribute to the founding of recreational floorball and sähly clubs

9) Aim to contribute to the development of the activities of its member clubs

10) Act as a member in national sports organisations, international floorball and sähly organisations, and other organisations related to its interests

11) Select the first teams and members to them, and support their training

12) Practise publishing and information activities

13) Receive donations and bequests, and own movable and immovable property, as well as securities required for its activities

To support its activities, the Federation may  

  • organise fund-raising and lotteries
  • organise sport, dancing, and entertainment events  
  • organise training and courses
  • practise publishing and reproduction activities
  • practise accommodation and restaurant activities, as well as bingo activities
  • own and maintain sport facilities
  • own properties, shares and securities
  • provide sports equipment and clothing to members, based on a non-profit principle

ARTICLE 4: MEMBERSHIP OF SSBL WITHIN ANOTHER FEDERATION

The Federation is a member of the International Floorball Federation. The Board of the SSBL shall decide upon acquiring or resigning the membership of other organisations.  

ARTICLE 5: MEMBERSHIP WITHIN SSBL

Ordinary membership is granted to registered associations, interested in, supporting or promoting floorball and sähly, and are approved by the Board of the SSBL.

Passive or supporting membership may be granted by the Board of the SSBL to such private individuals or incorporated societies or foundations that support the objects of the Federation in their activities.

Application for the membership of the Federation, containing the information required by the Board of the SSBL, shall be handed to the Board, together with an association registration certificate.  

The General Assembly may grant the title of Honorary President to distinguished individuals. The Board of the SSBL may grant the title of Honorary Member to distinguished individuals.

The members of the Federation shall undertake to comply with the rules of the Federation, and also the rules of any society that the Federation is a member of. An ordinary member of the Federation is obliged to maintain a list of members, and to keep accounts of their revenues and costs, as well as minutes of their meetings and administration, as required by the law.

ARTICLE 6: MEMBERSHIP FEE

The members shall pay the Federation a membership fee, the amount of which is approved by the General Assembly, every accounting period. Different membership groups may have different membership fees. Honor-ary members and honorary presidents are exempt from the membership fee.

The membership fee of the ordinary members may be scaled such that members with more than one vote pay a higher membership fee according to the number of voting rights they have.

ARTICLE 7: DECISION-MAKING AND ADMINISTRATION

The supreme decision-making body of the Federation is the General Assembly, or the Council in between two General Assemblies, as laid down by these statutes.

The Board of the SSBL and the Executive Director and other officers under its auspices are responsible for the administration. The regions of the Federation, and their tasks, are described in detail below. Federation employees may not be members in the Board or Council of the SSBL.

A member of the Board of the SSBL may not be a council member at the same time.

ARTICLE 8: RIGHT TO VOTE

Provided that the membership fee is paid, each ordinary member is entitled to one ordinary right to vote at a General Assembly. In addition to the one ordinary vote, the member may have two extra votes, as outlined here.

One extra vote is granted to an ordinary member with at least one-hundred (100) licenses purchased during the playing season by the last day of May preceding the General Assembly, and another extra vote is granted when the number of such licences purchased totals five-hundred (500) or more. The aforementioned licenses must be of the type approved by the Central Board.

The Board of the SSBL approves the license classes for the upcoming playing season by the last day of April, and the members’ number of licenses and votes by the last day of the June, or when required.

Passive members, support members, honorary members and honorary presidents do not have right to vote.

At a General Assembly, the decision-making power of the members is exercised by delegates authorised by the members. Each delegate only has one vote, so in order to cast as many votes as they have in total, the members must elect as many delegates as they have votes.

At the assembly, the delegates must present an authorisation signed by persons entitled to sign the name of the member association.

At the Council Meetings, each council member, or deputy member, present and standing in for an absent council member has one vote. A council member or deputy member may not cast their vote through a delegate.

At the Regional Meetings, an ordinary member of the region in question may cast their vote as laid down under this Article with respect to the right to vote at a General Assembly.

ARTICLE 9: GENERAL ASSEMBLY

Convened by the Board of the SSBL, the Ordinary General Assembly is held every three yearsin October-November. In the statutes, the Ordinary General Assembly is also referred to as “the General Assembly”. The exact place and date of the General Assembly is determined by the Board of the SSBL.

The exact date of the General Assembly shall be notified to the members in writing at the latest sixty (60) full days before the assembly. The notification to the members may also be delivered by e-mail.

An Extraordinary General Assembly is convened when deemed necessary by the Board or the Council, or following a written request to the Board by members representing at least one-tenth (1/10) of the number of votes held by the members entitled to vote. The notice of the Extraordinary Assembly must state the reason for convening the assembly. The Extraordinary Assembly must take place within two months of the written request made by the members, as described above.

The issues the members of the Federation wish the General Assembly to address must be presented to the Board in writing at the latest thirty (30) full days before the assembly.

Decisions shall be taken by a simple majority of votes cast. In the event of an equality of votes, the Chairperson of the Assembly has the decisive vote. When the voting concerns elections, those persons with the most votes shall be considered elected. If only one person is to be elected, the person shall be elected by a simple majority of votes cast. In the event of a tied election, the election is settled by drawing lots.

Agenda at the General Assembly:
1) Opening of the assembly
2) Election of
 a) the Chairperson
 b) the Secretary
 c) the two scrutinisers of the minutes
 d) the required number of tellers
3) Recording of
 a) attendance
 b) present members with a voting status, the number of voting rights they have and authorised delegates
4) Declaring the assembly legal and quorate
5) Presentation of the long-term strategy drafted by the Board, and discussion on the long-term development of the operations
6) Presentation of the Federation’s financial status report prepared by the Board of the SSBL, and a discussion on the Federation’s financial status and its development
7) Decision on the remuneration of the President and the members of the Board, and the basis for remuneration over the next three accounting periods
8) Decision on the number of members of the Board for the next three accounting periods
9) Election of the President and members of the Board for the next three accounting periods among nominees put forward in accordance with Article 16
10) Decision on the number of council members and their regional breakdown for the next three accounting periods
11) Election of the council members and their region-based deputy members for the next three accounting periods
12) Election of two auditors and their personal deputy auditors for the next three accounting periods
13) Approval of the membership fees for the next three accounting periods
14) An examination on proposals put forward by the Board of the SSBL or motions put forward by the members as laid down in the Article  
15) Closing of the assembly

ARTICLE 10: COUNCIL

The Council is made up of up to 21 ordinary members and region-based deputy members elected by the General Assembly. The Council is competent when at least half of its members, or region-based deputy members for absent members, are present.

The number of council members shall be divided among the Federation’s regions, and the Council shall represent the regions in the Federation weighted such that no more than 3 council members may be elected from each region. The council members and deputy members should include the representation of both genders.

The Council shall hold one ordinary meeting per accounting period in March-April.

The right to attend the Council Meetings is restricted to the council members, the deputy members, the Board of the SSBL, auditors and officers. No other persons have the right to attend, unless otherwise decided upon by the General Assembly or the Council.

An Extraordinary Council Meeting is convened when deemed necessary by the Board of the SSBL, or following a written request, to examine a particular issue, presented to the Board by at least half (½) of the council members. The notice of the Extraordinary Council Meeting must state the reason for convening the assembly. The Extraordinary Assembly must take place within one month of the request made by the council members as described above.

The Council may not address issues that are entrusted to the General Assembly in these statutes. A written agenda of the issues the council members wish the Council to address must be presented to the Board of the SSBL at the latest thirty (30) full days before the assembly.

Agenda at the Ordinary Council Meeting:
1) Opening of the assembly
2) Election of
 a) the Chairperson
 b) the Secretary
 c) the two scrutinisers of the minutes
 d) the required number of tellers
3) Recording of attendance and the ordinary and deputy members of the Council with voting status
4) Declaring the assembly legal and quorate
5) Presentation of the annual report and financial statement prepared by the Board of the SSBL, and approval of the financial statement
6) Presentation of the auditors’ statement, and a decision on the freedom of responsibility for the Board of the SSBL members and other responsible persons
7) Election of the members of the Appeal Committee, as referred to in Article 12, for the next competition season
8) Examination on proposals put forward by the Board of the SSBL or motions put forward by council members, as laid down in the Article
9) Closing of the assembly

ARTICLE 11: BOARD OF THE SSBL

The executive body of the Confederation, the General Assembly-elected Board comprises of a President and at least six (6), but no more than eight (8) members. In the statutes, the Board of the SSBL is also referred to as “the Central Board”. The board members should include a representation of both genders.

Operating under the Board of the SSBL, the Executive Director directs the operations of the Office of the Finnish Floorball Federation. The President of the Central Board is also referred to as “the President”.

The President of the Board and other board members are always elected for three accounting periods at a time. If a board member resigns or is otherwise unable to complete the term, the Council may elect a successor for this person.

The Board shall elect a Vice-President and other officers required among its members. The Board shall be convened by the President, or in the event the President is prevented from attending to his/her duties, the Vice-President, when appropriate or by request of at least two (2) of the members. A quorum is reached when at least half of the board members, including the President or Vice-President, are present.

Issues examined by the Board are decided upon by a simple majority. In the event of an equality of votes, the President has the decisive vote. In the event of a tied election, however, the election is settled by drawing lots.

The Board shall in particular:
1) Lead and oversee the national floorball and sähly activities
2) Represent the Federation and promote the objects of the Federation by all lawful means
3) Participate actively in civil activities and lobbying related to physical activity and sports.
4) Take care of the Federation’s finances and management of the property of the Federation
5) Decide upon convening the General Assembly, and Council and Regional Meetings, and preparations for them
6) Approve the number of votes a member has at a General Assembly
7) Take care of the preparation of the financial plans and strategy, as well as reports and financial statements
8) Take care of the implementation of the decisions, made at the meetings of the Federation and Council, in compliance with the laws and regulations
9) Approve new members and maintain a list of members, as well as other required registers, like the player license, insurance and disciplinary registers
10) Prepare and approve instructions and guidelines below the level of the Federation rules for activities internal to the Federation
11) Approve the Federation’s licence classes and license purchasing procedure
12) Prepare and approve the Federation’s competition, disciplinary and game rules, and decide upon how they are interpreted
13) Appoint the committees and bodies required for the Federation
14) Decide upon the establishment or termination of bodies, as well as the selection and dismissal of the Executive Director
15) Decide upon job descriptions for, and the selection and dismissal of, key officers in the Federation
16) Decide upon the awarding of Federation medals of merit, and proposals to award other medals of honour and merit
17) Decide upon granting the title of Honorary Member to a person who has, over a long period of time, promoted the Federation’s objects
18) Elect delegates to represent the Federation at other societies
19) Decide upon disciplinary actions against members of the Federation and their members
20) Take care of applications to organise international competitions and to participate in them
21) Appoint the national teams and their members, and decide upon the operations and finance of the national teams
22) Decide upon and take care of the regions of the Federation and their organisation

The President of the Board shall:
1) Lead and represent the Federation
2) Act as the supervisor to the Executive Director
3) Oversee the work of the Office of the Finnish Floorball Federation
4) Convene and chair the Board of the SSBL

The Executive Director shall:
1) Lead the Office of the Finnish Floorball Federation, the regions and the work of the officers of the Federation
2) Act as the Secretary to the Board of the SSBL
3) Represent the Federation in keeping with the decisions taken by the Board of the SSBL and the President of the Board
4) Oversee the operation and finance of the national teams

ARTICLE 12: APPEAL COMMITTEE

The Appeal Committee comprises of five Council Meeting-elected members, of which at least the President and the Vice-President shall have a Master's degree in law required for appointment to judicial office.

The length of term of a committee member is one competition season. If required, the Council may complement the composition of the committee in case a committee member resigns or otherwise leaves the committee during the term. The members of the Appeal Committee select the President and Vice-President of the Appeal Committee among themselves.

Assigned by the Federation, the Secretary of the Appeal Committee acts as the liaison officer for the Appeal Committee, and also takes care of the day-to-day administration of the Committee.

The Appeal Committee shall meet when necessary, convened by the President, or in the event that the President is prevented from attending to his/her duties, the Vice-President. The Appeal Committee is competent when at least three members of the Appeal Committee, including the President or the Vice-President, participate in the decision-making process.

The Appeal Committee shall address without delay all appeals related to the penal and disciplinary decisions, as well as protest decisions, based on the competition rules. The Appeal Committee shall notify the decision in writing and with justifications to all parties within 14 full days following the adoption of the decision.

The decision reached by the Appeal Committee is final.  

ARTICLE 13: REGIONS OF THE FEDERATION

The operations of the Federation are divided into regions. A region is comprised of ordinary members of the Federation operating in the region. The Board of the SSBL decides upon the number of regions and their geographical borders, and also approves the members comprising each region.

A region shall, within its domain, promote the objects of the Federation, according to the rules and approved strategy of the Federation.

The region shall:
1) Aim to promote the creation and improvement of training, competition, recreational and other facilities, as well as opportunities available, for the regional members and floorball enthusiasts
2) Promote and lead the regional Federation members in, in particular, their efforts to have children and youth to grow up to be members of the society with an active lifestyle, as well as support their floorball-related goals
3) Act in cooperation with municipalities and other societies located on the region
4) Nominate candidates for council members, according to Article 16

In addition, the region may:

  • Submit proposals for representatives to serve in regional bodies related to physical activity and sports
  • Prepare proposals and motions to the decision-making bodies of the Federation
  • Take a stand on societal questions related to physical activity and sports in the region

In the statutes, the Regional-Level Meetings are also referred to as “the Regional Meetings”. The right to attend to the Regional Meetings is reserved to the ordinary members of the Federation, the members of the Board of the SSBL and the council members, and the officers of the Federation.

Convened by the Board of the SSBL, the Ordinary Regional-Level Meeting is held every three years in April-September.  

An Extraordinary Regional-Level Meeting is convened when deemed necessary by the Board, or following a written request to the Board by regional members representing at least one-tenth (1/10) of the number of votes held by the regional members entitled to vote.

The notice of the Extraordinary Assembly must state the reason for convening the assembly. The Extraordinary Assembly must take place within two months of the written request made by the members, as described above.

The Board of the SSBL shall notify in writing the date of the Regional Meeting to the members comprising the region at the latest 30 full days before the meeting. The notification may also be delivered by e-mail.  

The members comprising the region have the right to submit proposals to the Regional Meeting of matters they wish to address. The proposals shall be delivered to the regional officer of the Federation or the Board of the SSBL at the latest 21 full days before the meeting.

Matters to be addressed in the Ordinary Regional-Level Meeting:
1) Opening of the assembly
2) Election of
 a) the Chairperson
 b) the Secretary
 c) the two scrutinisers of the minutes
 d) the required number of tellers
3) Recording of
 a) attendance  
 b) present regional members with voting status, the number of voting rights they have, and authorised delegates  
4) Declaring the assembly legal and quorate
5) Appointment of regional candidates to ordinary members of the Council
6) Appointment of regional candidates to deputy members of the Council, and their prioritisation
7) Examination on other matters defined within these statutes
8) Examination on proposals of the members
9) Closing of the assembly

ARTICLE 14: SIGNING THE FEDERATION’S NAME

The Federation’s name shall be signed by the President or the Vice-President of the Board, either of the two together with the Executive Director or Treasurer.

ARTICLE 15: INVITATIONS TO MEETINGS

The Board of the SSBL shall convene the meetings of the Council of the SSBL and Regional-Level Meetings.

Invitations to the General Assembly must be delivered at the latest fourteen (14) full days before the assembly by a written invitation sent to each member or by publishing the invitation in a newspaper published at the Federation’s place of domicile and, in addition, on the Federation’s website.

Invitations to the Council Meeting must be delivered at the latest fourteen (14) full days before the meeting by a written invitation sent to each council member.

Invitations to the Regional Meeting must be delivered at the latest fourteen (14) full days before the meeting by a written invitation sent to each regional member and by publishing the invitation on the Federation’s website. Written invitations may also be delivered by E-mail to an address provided by the member.

ARTICLE 16: APPOINTING CANDIDATES TO THE ROLES OF THE PRESIDENT
OF THE BOARD, MEMBER OF THE BOARD AND COUNCIL MEMBER


Members of the Federation entitled to vote may nominate a candidate for the position of the President of the Board and that of a member of the Board. The nomination of the candidate takes place by notifying the candidate to the Board of the SSBL in writing at the latest 30 full days before the General Assembly.

Only members with voting rights may nominate candidates for the position of a member of the Board of the SSBL or that of the President of the Board.

The Regional Meeting may nominate candidates for the position of a council member by notifying the candidates to the Board of the SSBL in writing at the latest 30 full days before the General Assembly. Only the Regional Meeting may nominate candidates from the region in question for the position of a council member.

The General Assembly is not bound to the candidates nominated by the members or the Regional Meetings.

ARTICLE 17: ANTI-DOPING

The Federation and its members have undertaken to comply with Finland’s valid Anti-doping Code, as well as the anti-doping codes set by the International Olympic Committee (IOC), International Paralympic Committee (IPC) and International Floorball Federation (IFF).

ARTICLE 18: ACCOUNTING PERIOD

The Federation’s accounting period is the calendar year. The financial statement, accompanied by the necessary documents, shall be delivered to the auditors at the latest twenty-five (25) full days before the Ordinary Council Meeting.

The auditors shall submit their written statement to the Board of the SSBL at the latest two weeks before the Ordinary Council Meeting. The auditors shall also monitor the activities of the Board of the SSBL, and they have the right to carry out an inspection at any time determined by them. The auditors’ term of office shall be three accounting periods.

ARTICLE 19: RESIGNING AND EXPULSION FROM THE FEDERATION,
AND OTHER DISCIPLINARY MEASURES


The membership of the Federation expires by resignation or expulsion. A membership shall be considered to have terminated three months from the date a written resignation has been submitted to the Board of the SSBL or the President of the Board, or for entry into the records of the General Assembly. The member shall, however, remain responsible for duties assigned during the membership.

The Board of the SSBL may expulse a member of the Federation who:

  • Fails to pay their membership fee
  • Acts in a manner contrary to the rules or purpose of the Federation
  • Acts, or tries to act, in a manner that is harmful to the operations of the Federation

The Board of the SSBL may also, in case a member infringes the Federation rules or behaves contrary to the principals of ethical values in physical activity or fair play in sports, decide to exclude the member from participating in the Federation activities for a fixed period.

Sanctions, such as disqualification from the championships or competitions, fines or a warning, shall be decided upon by the Central Board, or an organ issued by the Central Board, in accordance with that specified by the Federation’s competition rules and disciplinary regulations.

The Central Board, or an organ issued by the Central Board, may also decide upon sanctions, such as disqualification from the championships or competitions, fines or a warning, in accordance with that specified by the Federation’s competition rules or disciplinary regulations, against a member of its member association infringing the Federation rules or behaving contrary to the principals of ethical values in physical activity or fair play in sports.

This decision shall take effect immediately, and it shall be notified in writing to the party concerned. The member-party concerned is considered to have received the decision within five days from the date it was posted as a registered letter.

The expelled member has the right to appeal against the decision in the next Council Meeting. The appeal shall be notified in writing to the Board of the SSBL within 14 full days of receiving the written expulsion decision, not including the date of notification.

Unless an appeal is presented in the above-mentioned order, the expulsion decision shall take effect immediately upon expiry of the period of 14 full days. Otherwise, the member is only considered to be expelled after the Council Meeting has endorsed the expulsion decision.

The Central Board may refuse a member’s right to vote in federation and regional meetings, if the member has failed to pay their fees, in accordance with the statutes, within three months from the due date. If a member has failed to pay its membership fee for one or more accounting period, the membership may be deemed to have resigned by the Board of the SSBL.

If the membership is deemed to have resigned due to failure to pay the membership fee, the member may not appeal the matter to the Board of the SSBL or the General Assembly.

The expelled members are not entitled to reclaim fees paid to the Federation or any district or regional organisations under the Federation.

ARTICLE 20: AMENDMENT OF RULES

A decision to amend the statutes shall be made at a General Assembly by a majority of at least three-quarters (3/4) of the votes cast. The amending of the statutes shall be mentioned in the invitation to the meeting.

ARTICLE 21: DISSOLUTION OF THE FEDERATION

The Federation shall be dissolved by a decision thereon taken at two meetings, held at least a month apart, and supported by at least two-thirds (2/3) of the votes cast. The dissolution of the Federation shall be mentioned in the invitation to the meeting.

If the Federation is dissolved, the assets of the Federation shall be used to promote the objects of the Federation and in a manner determined by the later meeting taking the dissolution decision. In case the Federation is terminated, the assets shall be used similarly.